职位描述

Responsibilities

Within delegated authority, the Chief of Staff will be responsible for  the following duties: Provides substantive technical advice to the Executive Secretary on issues relating to the work of the ECA. Reads and provides comments on substantive work from divisions on behalf of the Executive Secretary and assists the Executive Secretary carrying out key leadership functions in policy development, strategy, priority, and goal setting. At the request of the Executive Secretary, may serve as spokesperson for the Commission and advocate for ECA’s position on policy and development issues. Ensures that the outputs produced by areas of responsibility maintain high-quality standards; and that reports are clear and objective and based on comprehensive data. Ensures that all outputs produced by the Sections under his/her supervision meet required standards before completion to ensure they comply with the    relevant mandates. Oversees  the    substantive and organizational arrangements for the effective    functioning of the Executive Committee and Senior Leadership Team    and ensures liaison between these bodies and other supporting    management committees. Serves as Cabinet Office liaison to ECA    substantive and administrative divisions, advising the Executive    Secretary and key officials on policies, programmes, and    administration, in order to support the Commission’s mandate. Manages calendar and timing of ECA events in close coordination with    Divisions, UN bodies, and other local and international    organizations. Coordinates all requests for Member States and    reviews, collects, coordinates, monitors, and evaluates requests    from Member States and advises the Executive Secretary as    appropriate. Directs and manages the Office of the Executive    Secretary. Organizes all invitations and responses to meetings and    special events of the Commission and serves as secretary at meetings    as requested by the Executive Secretary. Responsible for contacts    at the highest level on behalf of the Executive Secretary for Heads    of State, Government, Ministers, and Ambassadors. This includes    responsibility for politically sensitive follow-up actions. Liaises    with all relevant Divisions, Member States, the host government, UN    organizations, Embassies, and other entities to ensure appropriate    protocol arrangements for ECA events. Advises on the nature and    level of ECA representation for official visits to member States and    organizes visits of senior officials from outside organizations toECA. Supports the Commission’s relations with member States, host    countries, Commission policy organs, and major stakeholders. Acts    as focal point of the Commission and maintains liaison at the    executive level with the Executive Office of the Secretary-General    and United Nations Headquarters departments in general, as well as    the Regional Commissions, Headquarters of UN Specialized Agencies,    Funds, and Programmes, and other multilateral organizations and    institutions. Oversees the programmatic and administrative tasks    necessary for the functioning of the Office of the Executive    Secretary, including preparation of budgets, reporting on budget and    programme performance, evaluation of staff performance    (e-Performance), interviews of candidates for job openings, and    evaluation of candidates. Ensures an integrated approach to the    results-based budget process, including alignment with strategic and    operational plans and adequate provisions to meet resource    requirements, and oversees the process as it relates to substantive    programmes. Ensures the proper conduct of processes critical to    the delivery of ECA work, particularly strategic planning, policy    coordination, and senior-level decision-making. The Chief of Staff    also ensures a clear understanding between substantive priorities    and support capacities and liaises with all components to advise and    ensure the use of the best methods for achieving the objectives and    priorities of ECA. Facilitates the translation of policy intent and    high-level direction by the leadership of ECA into viable world    plans and works with components to ensure the implementation of    those work plans. Periodically reviews, with the senior leadership    team, the delivery of component work plans, identifying necessary    adjustments to ECA plans and/or revised assumptions as appropriate.    Recruits staff, taking due account of gender and geographical    balances. Manages, guides, develops, and trains staff under    his/her supervision. Provides guidance on United Nations policies    and procedures. Ensures that advice and information on    cross-cutting issues are coordinated with all relevant components of    ECA prior to submission to the Executive Secretary. Leads team    members efforts to collect and analyze data and provides insight to    identify trends or patterns for data-driven planning,    decision-making, presentation, and reporting. Ensures that everyone    can discover, access, integrate, and share the data they need. Fosters teamwork and communication among staff in their areas of    responsibility and across organizational boundaries. Ensures    effective functioning of coherent communications structures and    systems and serves as the focal point for communication with United    Nations Headquarters in New York. Oversees ECA-wide integrated    procedures and systems for information analysis and management,    reporting requirements records management, and implementation of    knowledge management approaches throughout ECA. Advises the    Executive Secretary on protocol matters and supervises and provides    guidance on the preparation and coordination of official visits. Leads team members efforts to collect and analyze data and provides    insight to identify trends or patterns for data-driven planning,    decision-making, presentation, and reporting. Ensures that everyone    can discover, access, integrate, and share the data they need. Performs other duties as assigned.

Competencies 

Professionalism:    Knowledge of the substantive field of work in general and of    specific areas being supervised. Proven ability to manage a diverse    spectrum of individuals and opinions, to identify core issues, and    to present them in a clear manner to top management. Sound political    judgment and proven managerial skills. Ability to produce reports    and papers on technical issues and to review and edit the work of    others. Ability to apply UN rules, regulations, policies, and    guidelines in work situations. Shows pride in work and in    achievements; demonstrates professional competence and mastery of    subject matter; is conscientious and efficient in meeting    commitments, observing deadlines, and achieving results; is    motivated by professional rather than personal concerns; shows    persistence when faced with difficult problems or challenges;    remains calm in stressful situations. Takes responsibility for    incorporating gender perspectives and ensuring the equal    participation of women and men in all areas of work. Able to analyze    and interpret data in support of decision-making and convey    resulting information to management. Planning& Organizing:    Develops clear goals that are consistent with agreed strategies;    identifies priority activities and assignments; adjusts priorities    as required; allocates appropriate amount of time and resources for    completing work; foresees risks and allows for contingencies when    planning; monitors and adjusts plans and actions as necessary; uses    time efficiently. Accountability: Takes ownership of all    responsibilities and honours commitments; delivers outputs for which    one has responsibility within the prescribed time, cost, and quality    standards; operates in compliance with organizational regulations    and rules; supports subordinates, provides oversight, and takes    responsibility for delegated assignments; takes personal    responsibility for his/her own shortcomings and those of the work    unit, where applicable. Leadership: Serves as a role model that    other people want to follow: empowers others to translate vision    into results; is proactive in developing strategies to accomplish    objectives; establishes and maintains relationships with a broad    range of people to understand needs and gain support; anticipates    and resolves conflicts by pursuing mutually agreeable solutions;    drives for change and improvements; does not accept the status quo;    shows the courage to take unpopular stands. Provides leadership and    takes responsibility for incorporating gender perspectives and    ensuring the equal participation of women and men in all areas of    work; demonstrates knowledge of strategies and commitment to the    goal of gender balance in staffing. Judgement/Decision-making:    Identifies the key issues in a complex situation, and comes to the    heart of the problem quickly; gathers relevant information before    making a decision; considers positive and negative impacts of    decisions prior to making them; takes decisions with an eye to the    impact on others and on the Organization; proposes a course of    action or makes a recommendation based on all available information;    checks assumptions against facts; determines that the actions    proposed will satisfy the expressed and underlying needs for the    decision; makes tough decisions when necessary.

Education

Advanced    university degree (Master’s degree or equivalent) in economics,    business or public administration, finance, accounting, law, social    sciences, or related area is required. A first-level university    degree in combination with two years of additional qualifying work    experience may be accepted in lieu of the advanced university    degree. Successful completion of both degree and non-degree programs    in data analytics, business analytics, or data science programs is    an advantage.

Job- Specific Qualification

Not available.

Work Experience

A    minimum of fifteen years of progressively responsible experience in    human resources management, public or business administration,    logistics, general and financial management, budget, management, or    related field is required. A proven track record of leadership and    management in multicultural settings and coordination of    interdisciplinary teams is required. Experience in streamlining and    reorganizing organizational processes is required. Experience    serving in a senior advisory or managerial capacity in support of    operations of the United Nations Common System or comparable    international organization is desirable. Experience in socioeconomic    and development policy analysis, including at the international    level is desirable. Experience in high-level dialogue on policy    development with senior government representatives, and heads of    bilateral or multilateral institutions is desirable. Demonstrable   diverse regional experience is desirable. Experience with    development issues in Developing Countries is desirable. Experience    in data analytics or related areas is desirable.

Languages

English    and French are the working languages of the UN Secretariat. For the    position advertised, Fluency in English or French is required;    knowledge of the other is desirable. Knowledge of another UN    official language is an advantage.

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