Programme Assistant (Budget)

United Nations Office on Drugs and Crime

岗位领域：其他 工作性质：实习

学历要求：本科及以上 岗位职级：其他

工作地点：VIENNA 截止日期：06 February , 2025

岗位信息网址：https://careers.un.org/jobSearchDescription/250097?language=en

职位描述

Responsibilities

The incumbent will provide administrative assistance in the coordination of financial, programme/project planning and implementation activities, and other operational tasks. Within assigned authority, the incumbent will perform the following specific duties:  Serve as a focal point for coordinating programme support functions related to implementation, monitoring, and performance reporting on Regular Budget and Extra Budgetary resources.  Assist in the planning, preparation, and implementation of programme/project activities, including monitoring the status of proposals and ensuring timely submission of project documents for approval.  Support the Chief of Branch and Section Managers in elaborating resource requirements, reviewing and clearing budgetary components of donor funding proposals.  Review and coordinate submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities.  Act as a certifying officer for the Branch on regular budget accounts and global project, extra budgetary/project accounts.  Monitor and review the status of allotments and unliquidated obligations, taking appropriate follow-up or corrective actions as needed.  Programme donor funds based on approved funding agreements and activities, supervising budget revisions and allotment issuance.  Attribute funds on expenditures incurred at Headquarters and monitor attributions at field office levels, reconciling funding proposal budgets, activities, and donor funds.  Verify availability of funds, ensure necessary approvals, and enter data into computerized budget systems.  Establish and maintain internal tracking systems to manage data related to donor funding proposals, funds received, staffing components, and reporting timelines.  Develop and maintain internal databases/recording tools to monitor, track, and record expenditure on all segments of the regular budget, global project and other extra-budgetary resources.  Assist in monitoring and evaluating programmes/projects, including data analysis related to accounting records, outputs, and resource utilization.  Prepare financial reports on the utilization of voluntary contributions for donor countries in accordance with UN Financial Rules and Regulations. Prepare reports and ensure that outputs/services are properly categorized, proposing adjustments as needed.  Collaborate with programme/project managers on performance reporting, liaising with relevant parties on the interpretation of activities/services scheduled in various planning instruments.  Prepare periodic project revisions regarding budget and staffing tables for the global project and all other projects under the branch.  Identify budgetary and general administrative issues/problems and advise the Chief of the Branch on appropriate courses of action.  Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.  Assist with visualizations and updating information material such as web pages or brochures.  Provide guidance, training, and daily supervision to general service support staff working on administrative and budget issues.  Performs other work-related duties as assigned.

Competencies

Professionalism: Has demonstrable knowledge of policies, processes and procedures generally, and in particular, those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Understands the functions and organization of the work unit and of the organizational structure and respective roles of related units. Can work well with figures, undertake research and gather information from several sources. Is able to perform analysis, modelling and interpretation of data in support of decision-making. Demonstrates ability to apply good judgment in the context of assignments given and liaises appropriately with partners within and outside the UN. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning& Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments. Adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven years of progressively responsible work experience in budget and finance, programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Demonstrated experience in grants, projects and fund management applications, is required. Experience as a certifying officer and in working with an Enterprise Resources Planning (ERP) system/software is required. Experience using an SAP system, such as Umoja, in finance and budget modules is desirable. Experience in regular budget preparation is desirable. Experience in processes and procedures related to travel, procurement and financial matters is desirable. Work experience with the United Nations System or similar international organization and with multilateral organizations and/or in a field office is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

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